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Exchange is a paid email system primarily used by Columbia central administration staff and supported by Microsoft Outlook.


  • Manage your e-mails with Outlook or Web Outlook
  • Calendar for appointment and meeting management (can be made visible to other users)
  • Task list (assignable to other users)
  • Contact list
  • Shared data
  • Easy login with UNI and UNI password
  • The storage space for e-mails starts at 2 GB. Additional storage space is available on the Exchange server under a. to disposal costs .


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Overview of permissions for shared Exchange mailboxes

A user with full access to a shared Exchange mailbox (Outlook) must change permissions for others to access mailbox folders, and users without full access must add the shared mailbox to their own Exchange (Outlook) account to view it when they log on.

User definitions

  • Full access: The highest level of administrator rights for a shared Exchange mailbox is Full Control, and an owner has fewer permissions.
  • Owner - reviewer: Allows account access, but not administrator rights
  • Contributor: The lowest level permission in Exchange. If a user were named at this level, they probably shouldn't have access to the account.

View folders and their contents

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Only the one with full access can automatically see the shared mailbox and its contents when logging in. All other users must have permissions added by the Full Access user before they can view the shared mailbox.

These steps must be performed by a user with full access for everyone User without full access to enable access and viewing of a shared Exchange mailbox and its contents (e-mails, subfolders and subfolder e-mails). This process must also be used for everyone Shared mailbox account and all subfolders within the shared mailbox account.

If you need users without full access to have Send As or Send on behalf permissions, Submit an application to CUIT.

Adding additional full control permissions to a shared mailbox

If a full access user wants to add a new full access user to their Exchange Shared Mailbox account at a later date, Submit an application to CUIT to have an account and mailbox created in the ADCU domain for mailbox sharing just . you Got to include in the request that full access should be provided to the new user.

consequences these stages to give access to a new user less than full access (i.e. owner - contributor).

Adding incomplete access permissions to a shared mailbox

1. Sign in to Exchange from Microsoft Outlook.

2. Right-click the name of the shared mailbox.

3. Choose Data file properties

4. Choose Permissions Tab and click the Add Taste.

5. Select the name of the user to whom you want to grant permissions and click Add .

6. Choose Authorization level and select the level of access you want to grant owner to Appraiser . As a reminder, granting a user owner access in Exchange does not mean that the user has full access permissions. Each user with account access can have a different level of privilege set by the user with full access.

Add permissions for shared mailbox subfolders

Just full access Users can add these permissions.

1. In your Exchange account, right-click the name of the shared mailbox subfolder and click properties (i.e. Inbox, Items Sent, Drafts, etc.).

2. Follow steps 4-6 of Adding permissions without full control to a shared mailbox conduct.

These steps allow a full control user to give other users permissions to access and view the shared mailbox. However, the above process must be performed for. must be followed any subfolder in the shared mailbox. If this process is not followed for each subfolder, the user will only have access to the shared mailbox and not any of the subfolders or emails in it.

Add a shared mailbox to Exchange as a non-full user

If you are not a user with full access to an Exchange shared mailbox, you need to complete the following steps once to dock or add the shared mailbox to your account. The shared mailbox will then appear every time you log in.

1. Sign in to Exchange using your Microsoft Outlook desktop client.

2. Right-click your on the home screen Name in the left window of Microsoft Outlook.

3. Choose Data file properties .

4. Choose Advanced Tab in the pop-up window

5. Choose Add .

6. Enter the in the field provided Account name . For example, if the name of the account is Theses and his email address is grad-papers@columbia.edu , type in Theses .

Please note: When a user who does not have Full Control follows these steps In front If they are granted view permissions and then granted permissions, the user must restart Outlook for the account permissions changes to take effect.

Sign in to the shared mailbox using Microsoft Outlook

1. On a Mac, double-click the Outlook Exchange desktop icon. Using a Windows operating system, navigate to Start menu> All Programs> Microsoft Office> Microsoft Outlook .

2. After logging in with ADCU username, both the individual and the shared accounts are displayed on the same screen:

Sign in to a shared mailbox using Outlook Web App (OWA)

If you don't have access to Microsoft Outlook on your desktop, you can log in using the Outlook Web App (OWA). There is a few additional steps as in . described Log in to shared mailbox using Microsoft Outlook instructions .

In the letter: When accessing the Microsoft Outlook shared mailbox on their desktop, users log into their individual accounts and the shared accounts are displayed on the same page; For security reasons, if you access it through OWA on the web, you must first log into your individual Exchange accounts so that your identity is verified. After you have logged in and accessed your individual account, you can log into the shared mailbox.

Step by step instructions:

1. On any computer, open a browser and go to the Columbia home page: www.columbia.edu.

2. Click on the Email Menu at the top right of the page and select CUIT Outlook Web Access .

3. On your Outlook Web App login page, enter your individual Exchange account domain username. In this example, the name of the individual account is TestPOFFICEMBX, so the login is adcu TestPOFFICEMBX.

4. The Exchange interface shows the individual mailbox on the left (TestPOFFICEMBX):

5. Open the shared Exchange account. Click on your name (TestPOFFICEMBX) in the upper right corner.

6. Enter the name of the shared Exchange account (in this example TestPresidentMBX.):

7. You will see the same user interface as in step 4, but instead of your individual account name above the inbox, the mailbox name of the shared account is displayed (i.e. TestPresidentMBX).

Exchange setup for your mobile phone / tablet

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ADCU Exchange: Configure your iPhone (iOS 13.x)

ADCU Exchange via your iPhone browser (quick access):

You can follow the steps below to add Exchange to your iPhone, but remember that you can always access Exchange from any browser, including your mobile device, without configuration over the web:

  1. Open the browser on your iPhone and enter the following URL: https://outlookwebmail.cuit.columbia.edu/
  2. Log in to your Exchange account with your UNI and password

Add Exchange as an email account on your iPhone

Updated September 9, 2020

If you already have a Microsoft Exchange account, please remove it before you begin.

To add a new account:

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1. Click on the home screen the settings .

2. Choose Passwords & Accounts .

3. Choose Add account .

4. Select the Microsoft exchange Possibility.

5. Add your email address as uni@adcu.columbia.edu. The description The field is automatically filled with the word exchange that you can change to your preferred name. click Next .

6. Choose Configure manually .

7. Enter your UNI password and select Next .

8. Select the options for the applications that you want to synchronize, and select to save .

9. Choose exchange , or the name you entered in the Description field in step 5 above.

10. Set the number of. a Email days to sync . Tap to exit Content in the upper left corner.

ADCU Exchange: Configure your iPad (iOS 10.x)

1. On the home screen, click the Settings option

2. Select the Mail option located on the left

3. On the right side, click the Add Account option

4. Right click on the Exchange symbol

5. Add your email address as uni@adcu.columbia.edu, your password and click on Next . The description line does not have to be adjusted.

6. If you are successful, blue check marks will appear next to each line

7. Click on to save

8. Choose E-mail , then account

9. Change the Mail Days option to Sync to No Limit

10. Click on Done and go back to the home screen

11. If you are unsuccessful, you will see a screen similar to the following. If so, you should repeat Step 4 .

ADCU Exchange: Configure your Android (6.x) device

1. On the Android home screen, tap Google Symbol.

2. Click on Google Mail .

3. Click on I HAVE IT .

4. Click on Add an email address.

5. Click on exchange and click NEXT.

6. Enter your UNI@adcu.columbia.edu and click NEXT.

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7. The Get Account Information screen may appear.

8. Enter your UNI password and click on NEXT.

9. Click on OK in the Remote Security Management pop-up window.

10. Select the sync frequency, sync amount, and applications you want to sync and click NEXT.

11. Click on ACTIVATE on the Phone Administrator screen.

12. The email is on its way! Screen indicates your setup is complete.

ADCU Exchange: Configure your Blackberry (Android 6.x)

1. On the home screen, tap Google Maps

2. Click on Google Mail

3. Click on I HAVE IT and or SKIP

4. Click on Add an email address

5. Click on exchange and click NEXT

6. Enter your UNI@adcu.columbia.edu and click on NEXT

7. Enter your UNI password and click on NEXT

8. You will see the following screen.

9. Click on NEXT on the following screen

10. Click on OK on the following screen

11. Select the options to synchronize, how often and how much to synchronize, and click NEXT

12. Click on ACTIVATE on the next screen

13. The following screen should appear stating that your account is set up. click NEXT to complete the setup process

ADCU Exchange: Configure your iPhone with Outlook

1. Go to on your iPhone Appstore and install the Microsoft Outlook App

2. Open the outlook App

3. Enter your ADCU Exchange email address: UNI@adcu.columbia.edu and select Add account

4. Activate the Use advanced settings Possibility. Enter your Exchange account information and select log in .

5. Choose Add

6. Choose Skip

7. Choose turn on to activate notifications

8. Choose enable for Outlook notifications

Exchange setup for your email client

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An email client is a program that allows you to access and manage your email.

Microsoft Outlook

Microsoft Outlook is an email management program. Employees should contact their department administrator for information about getting Outlook. Students must purchase Outlook either separately or as part of the Microsoft Office suite.

When setting up ADCU Exchange in Outlook, the server name should be:

  • Outlookwebmail.cuit.columbia.edu

Outlook web application (OWA)

Outlook Web App (OWA) is a web-based e-mail management program for university staff whose departments subscribe to the e-mail and calendar services of the CUIT domain Central Exchange / ADCU. It is not available to students unless they are employees of a subscribing department. For more information on Central / Exchange services and costs, see the Central Server page.


Outlook Web Access requires an active Central ID, a valid Central / ADCU email account (e.g. js1234@ais.columbia.edu) and a compatible web browser.

Access to OWA

Log in to ADCU Outlook Web at https://outlookwebmail.cuit.columbia.edu/.

Microsoft Outlook 2016 for Windows with ADCU Exchange

1st click Next in the Welcome to Outlook 2016 window

2. Choose And and then click Next

3. If successful - you will see 3 green ticks. click Finished.

Microsoft Outlook 2016 for Macs with ADCU Exchange

1. Open Outlook 2016 for Mac and select Settings from the Outlook menu option

2. Click on Content

3. Choose Exchange or Office 365

4. Enter your UNI @ Ravenna .columbia.edu, ADCU UNI and your UNI password. Check the Configure automatically Option and click Add account.

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Add an Exchange Account to Outlook

1. Choose Add Account from the File menu.

You may be prompted to perform this action from Control Panel if you've used Outlook before. Please go to Start / Control Panel and follow the instructions below.

2. Select the option 'Manually configure server settings or additional server types'.

3. Select 'Microsoft Exchange or Compatible Service'

4. In the Server field, type: cas-array.ais.columbia.edu and type your name in the Username field.

5. In the “Mail Delivery Location” window, click “OK”

6. Click the 'Check Names' button. The name will be changed to the email address and a congratulations window will appear. Please click on Finish and your Exchange account is now configured in Outlook.

Apple Mail for ADCU Exchange

1. Open the Apple Mail application, select Exchange and click Continue

2. Fill in the fields with your full name, UNI@adcu.columbia.edu, UNI password and click on log in

3. Choose log in when asked if you want to sign in to your Exchange account with Microsoft.

4. Select the options you want to enable, and select Done


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What do the authorization levels mean in Microsoft Outlook?

Full Authorization means that the user Read , To edit , and Clear a file or folder.

The following three authorization levels Allow the granted person to delete all files in the folder you give them access to. Use with caution.

  • owner - This grants full permission to the selected folder. This is generally not advisable.
  • Publishing editor - This also grants full permission for the selected folder, but does not change who “belongs” to the folder. Be careful when using this option, but it can be useful when other people need to organize your folder.
  • Editor - This grants full permission, with the exception of the ability to create new folders. This option is recommended for basic calendar sharing.

The following two authorization levels Allow the granted person to edit / delete only files / appointments that they created .

  • Publication author - Similar to the Publishing Editor, except that the granted user cannot delete any files (or appointments) you have created.
  • Author - Similar to Notepad, except that the granted user cannot delete files (or appointments) that you have created.

The following four authorization levels grant minimal access in your folder.

  • Author without editing - The user can create items (not folders) but cannot edit anything. You can delete elements that you have created yourself.
  • Appraiser - The user can see folders, but not sub-folders.
  • Contributor - The user can create elements.
  • None - The user has no rights. The standard user is set up with the authorization level: None.

How do I configure LDAP in Outlook on Exchange?

Lightweight Directory Access Protocol (LDAP) is used to configure your e-mail to automatically advertise the e-mail addresses of users in the Columbia Directory when you start typing their name or UNI. Follow these steps to add LDAP to your Outlook Exchange account.

1. In Outlook 2016, open a new email message and click the To... Button to open your address book. If you have an older version of Outlook, please follow it alternative instructions for 2013 and 2010 .

2. Choose ldap.columbia.edu from the drop-down menu in the address book.

3. Enter the name of a Columbia user in the search box and click Walk .

Instructions for Outlook 2013 and 2010

  1. In Outlook, click Tools then Email Account ... , then choose Add a new directory or address book .

  2. click Next , choose Internetverzeichnisdienst (LDAP) , and click Next .

  3. Enter ldap.columbia.edu as the Servername and then click More attitudes .

  4. Choose search Tab and enter the Suchbasis: o=Columbia University, c=us and click OK.

Restart Outlook after adding the LDAP address book

  1. To access it, compose a new email message, click on To: . Choose ldap.columbia.edu of the Show names from: Field.
  2. click Advanced -> Search .
  3. Enter the first and last name and click on OK . Note: You can't use that display name Field.

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