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Personalized email aliases

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All lecturers, employees and students at the CU can choose a personalized email alias. A number of choices are offered based on a person's name as it appears in Columbia's Human Resources System (PAC) or the University Student System (SIS). Your alias options will change if your name is changed in one of these systems.

For example, George Jetson (UNI gj5437) might be given the option to select the email alias g.jetson@columbia.edu.

In this case, emails to gj5437@columbia.edu and g.jetson@columbia.edu will be delivered to the same mailbox. You should never forward your email to your email alias!

Sometimes numbers are included in a person's alias options, for example g.jetson2@columbia.edu, when a particular combination has already been acquired by another person.

The email alias is never used to log in to online services. The login process for all services of the university continues to be carried out exclusively via the UNI and its password.

How to choose, change or remove your email alias

  1. Visit Manage my UNI.
  2. Press the E-Mail-Alias Symbol.

You can also visit Manage my UNI and click Change your published email address to indicate that your email alias should appear in the Columbia online directory and be used as your return address in LionMail. You can also use this page to change your address in the online directory back to the format UNI@columbia.edu.

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Note: Your email alias delivers emails to the same location as UNI@columbia.edu. You should never forward your email to your email alias!
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Use your email alias as the return address

To change your default sending address in LionMail to your email alias:

1. Visit the Manage My UNI page and click Change your published email address .

2. Log in and select the Post your email address on the Columbia University online directory Possibility.

3. Select the option to change your default sending address to your email alias.

After following the steps above, you can also change the return address on your iPhone or iPad.

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FAQ

What is a Columbia Email Alias?

A Columbia e-mail alias is a “virtual” e-mail address that points to your UNI destination e-mail address mailbox where your e-mail is actually located. Sending email to them is the same as sending to your UNI email address. You can also use your email alias as the return address when sending emails from your UNI account. These aliases have been available at the university since early 2015.

Who is Eligible?

Columbia University faculty, staff, and students are entitled to an email alias.

New faculty and staff must wait for their appointment to complete in the CU's HR system (PAC) before choosing an alias.

Students, faculty and staff at Teachers College, Barnard College, Union Theological Seminary are not eligible. Columbia University temporary workers and contractors are not eligible. CU alumni who currently do not have a CU lecturer / student / student status are also not eligible to participate.

I am a new faculty member or staff member. Why am I not entitled to an email alias?

New faculties and staff must wait for their formal appointment to be completed in the university's human resources system, People @ Columbia (PAC). Note that you will receive a UNI assignment from your department administrator or HR manager, but this will usually be about a week before the formal appointment is closed.

What options do I have for an email alias?

After you have signed in to the email alias service, you will see a number of choices available. The selection is based on your name as it appears in the PAC (for faculty and staff) or the Student Information System (SIS), for example 'j.smith@columbia.edu'. Depending on what aliases are available and / or possibly common names, you may be presented with some choices that include a number, such as: B. 'j.smith2@columbia.edu'.

Can i have more than one alias?

You cannot select more than one email alias. If you were previously given an alias, you have the option to keep that alias or choose a new one from the options that appear.

Can I choose an alias that is not in the list of options?

Only those whose last name is longer than 12 characters can request an alternative to the options offered.

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Note: The sources of the name data used to generate alias options are the Student Information System (SIS) and the People @ Columbia HR System (PAC). Your alias options change when you do Name is changed in one of these systems.

Can I change my email alias if I don't like it?

Yes, but you have to wait 180 days before you can choose a new one.

Can I cancel my alias?

No, email aliases are not reassigned.

Where are the alias emails delivered?

Messages will be delivered to your UNI mailbox, as will emails to your [UNI] @ columbia.edu address.

Can I still use my old UNI email address?

Yes, you can still send and receive e-mails using your existing UNI e-mail address. Your new email alias is just another way of doing this.

Can I log into LionMail with my e-mail alias instead of my UNI?

No, you are only allowed to log into LionMail and other password-protected university websites with your UNI.

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Should I forward my UNI email address to my email alias?

No, you should never forward your UNI email address to your email alias. Your email alias is already set up to be delivered to the same location or locations as your UNI email address.

Where does the email go after I change or cancel my alias?

If you change or cancel an e-mail alias, e-mails to the old alias address will be forwarded to your UNI inbox for 30 days. After 30 days, emails sent to this alias will be returned to the sender as undeliverable.

If my last name is very long, can I choose an alias that uses a portion of my name?

If your last name is longer than 12 characters, you can request an email alias that uses a subsection of your last name.

Can I keep my alias after I leave Columbia University?

Graduates and retirees can keep their email aliases for life. Aliases for everyone else will end when you leave university.

Can I omit the dot separator or separate my name parts with underscores?

No, periods must be used to divide the name parts in an alias.

Can I change how my name appears in LionMail or in the CU online directory?

You can change how your sender name is displayed in LionMail:

  • In Lionmail, select the settings , then Content .
  • Under Send email as, select Processing information next to the corresponding email address.
  • Change the name text as you like and click save Changes Taste.

However, to change your name in the CU online directory, you must submit an official name change request.

  • If you are a student and want to change your name, follow the student secretariat's change process and submit the change request to the student secretariat.
  • If you are a faculty or an employee and would like to change your name, ask your department administrator or HR manager to send either a legal name change or a request for a name to the central HR department. Name changes are valid worldwide; Preferred names, on the other hand, are only used in the online directory.

Teachers College, Barnard College, Union Theological Seminary affiliates, and contractors are not eligible for these services.

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